Proper project management forms the base of a successful business. To ensure that your business runs smoothly you need to take care of factors like proper planning, execution, controlling and finishing projects.
One of the major factors responsible for the failure of a project is the inability of companies to meet their deadlines. The solution to ensure that you don’t miss out on your deadlines is keeping a track of the projects at hand through project management tools.
These are the factors which should in fluence you while choosing a tool:
# Effective Collaboration
Whether or not your projects meet deadlines depends a lot on how well your team collaboration is. The secret behind every successful project management is efficient teamwork. A good project management software will make it easier for your team to communicate effectively.
# Innovation In Features
Project management is essentially a dynamic procedure, the requirements keep changing. The tool you select should be able to keep up with the innovative processes with its set of features.
Two companies may not operate in the same way, different projects will have different demands. So being customizable is a necessity.
# Easy to use
Ease-of-use is a must-have element. It can be loaded with tons of features but if they’re not user-friendly, figuring how to use them will take extra effort and time and bring down productivity levels.
Trello seems like a good option in this field that’ll give you freedom from manual project-tracking processes that increase the chances of making errors and take up a lot of your time.
Trello comes with a lot of features, enabling its users to view who’s working on a particular project allows the usage of filters and task labels, has scope for the assignment of due dates, attachment of files, and provides quality team collaboration.
However, there are other tools available in the market which exceed Trello’s performance. Trello comes with a number of disadvantages. For example, many of its features include “Power-Up” extensions and if users want to avail of more than a single Power-Up (including services like invoicing, reporting facilities, time tracking, calendars, task repetition, and alternative views) charges go up to $9.99 per user.
Some customer reviews reveal that at times the tool takes a considerable amount of time to load. The email integration and labels provided by Trello are limited in number.
Moreover, email notifications get sent long after a task has been changed, this creates inconvenience for users. The keyboard shortcuts that come with it are also few and there are few other defects.
Here’s a list of some project management tools which can be used as an alternative to Trello:
In my slightly biased opinion, I’d like to recommend Servly as the perfect trello alternative.
Servly has everything that you need to sell services, manage clients and scale your business. Servly helps you easily onboard clients with easy to create forms, bill your clients efficiently, boost your conversion rates, create milestones for your projects, message your clients and team directly and track everything efficiently.
This web-based application has bagged an award for its project management skills. It offers the following features:
Wrike ensures better accessibility and productivity for its users with an intuitive three-pane interface. This kind of interface makes managing everything from a single workspace way easier. This enables users to efficiently monitor team communication, task dependencies, and project progress.
- Right pane – accommodates all the task-related information in detail.
- Middle pane – includes the current lists of tasks for a project.
- Left pane – contains the project hierarchy for editing and adjustment of subtasks.
To ensure that project managers can develop detailed insights about their project and team this tool offers powerful analytics. These are two of its popular analytics reports:
- Global report – Data related to your project tasks get analyzed in more than eight different categories. This is very helpful when it comes to keeping a track of expenses and calculating the future allocation of resources.
- Performance chart – This reveals the project’s overtime progress through graphical representation.
Forms and Requests
With Wrike, you can stop worrying about all those countless email threads and text notifications. With the aid of this feature, tasks can be assigned easily and communicating information becomes hassle-free.
The form will include everything important that needs to be known, so you won’t be requiring other follow-ups.
- Project management abilities at the enterprise-level.
- Many in-built features like file sharing and time tracking.
- Provides detailed reports and insights.
- Lack of functionality in mobile apps.
- Not easy to use for beginners.
This tool comes with three price variants:
- Free tier – This one has been designed for simple project management and functions well for teams including up to five members.
- Professional variant ($9.80/month per user) – You’ll find many advanced features in this one and it can accommodate teams with up to 15 members.
- Business variant ($24.80/month per user) – This one comes with top-of-the-line features and can support large teams with up to 200 members.
Brands across the globe trust the project management tool offered by Asana. Let’s take a look at the features which contribute to its popularity.
Asana provides an easy to use and simple user interface. This provides you flexibility in work.
Users can choose the look they prefer, task lists can be moved around according to convenience and it provides access to an activity feed on the dashboard that keeps you updated about the progress of your team members.
Visual Project Timeline
Asana’s visual project timeline highlights the due dates of tasks and progress over time, this feature facilitates adjusting schedules.
This tool integrates with a variety of applications and acts as the control center for all business-related activities. Some of the popular apps it can integrate with include:
- Slack – to aid communication between team members.
- Outplanr – for efficient time tracking and to-do lists.
- Google Calendar – for the management of activity schedules.
- Dropbox– to aid the sharing of files.
- Project timelines for managing workflow.
- Variety of integrations.
- Drag-drop functionality.
- Free version has limited features.
- Collaboration can get difficult.
- Unsuitable for heavy project management.
Choose from its four variants:
- Basic free plan.
- Premium variant ($9.99/month per user)- for small teams.
- Business variant (1$19.99/month per user)- multiple attractive features.
- The ultimate enterprise variant.
Formerly known as Dapulse, Monday is another standard online project management tool available in the market. Its features have been listed below:
As most tools provide workspace access only to team members, working with freelancers and third-party agents becomes a difficult task. Monday is bereft of such limitations, users can add as many third-party agents as required. Security doesn’t get compromised as it offers customizable access rights.
The comment section in this tool ensures that team members can share project tasks, ideas, and files without difficulty. You can also follow Twitter and Linkedin threads in the app to stay updated.
For additional functionality, users can avail easy integrations with platforms like Dropbox, Drive, and Zapier. Being built on an open-source framework, it allows developers to add customized integrations.
- Open API design allows the addition of custom integrations.
- Reporting abilities.
- Allows the addition of freelancers and third-party agents.
- Complex projects can’t be managed.
- All plans are paid.
- Mobile apps require improvement.
The cost structure will differ with the size of your team. You can choose from four options:
This web-based software has been around since 2000 and withstood the tests of time. The features that helped it maintain its ground:
Simple Project Management
Users can access all the projects from the dashboard and track their status. On opening any project the associated subtasks, due dates, and assignees get displayed. Notifications can be set for approaching deadlines.
The comment section below every task makes collaboration among team members easy, as they exchanged information is readily available for future reference.
It gives you access to reports including detailed information that are customizable, these can be viewed in the form of a table or as bar or pie charts. So, the information you need is available just the way you want it. Users get:
- Individual performance reports.
- Reports containing project progress status.
- Reports on time management.
- Uncomplicated project management.
- To-do lists.
- Reporting features.
- Mobile applications require improvements.
- Does not include the comments feature.
- Multiple views not available.
Three variants for users:
- Team($24/month per user): Includes multiple features and 100GB of cloud storage.
- Professional($34/month per user): Includes the features of the “Team” package + 150GB of cloud storage.
- Enterprise ($44/month per user): Includes the features of the “Professional” package + 200GB of cloud storage for uploads + SSO and API Access.
This web-based tool is another renowned name in the project management field. Let’s take a look at its features:
It comes with an easy to understand interface. Teams and projects can be easily managed from the dashboard. With ProofHub setting status alerts is just a click away!
Users get access to a variety of customization options to suit their needs like the color scheme and layout of their tool. You can also add your company’s name and logo if you want to. It supports around 6 languages including Spanish, French, and German.
Users can assign custom roles to different team members. These roles give task-specific access to the tool to each member. This ensures that not everyone has access to sensitive information.
- Provides security features like custom access rights.
- Has a good app for iOS and Android.
- Lacks additional functions like budgeting facilities.
- Only simple project handling.
- Too many bugs.
Available in two variants:
- Essential Version($55/month) – will manage 40 projects + give 15GB of cloud storage + no number boundaries for users.
- Ultimate Control Version($99/month) – provides additional features + management of unlimited projects + 100GB of cloud storage space + unlimited users.
This project management tool is another impressive option with attractive features. Let’s take a look at them:
Its dashboard provides you an option for viewing only the most recent tasks. If you have a lot of projects to deal with, this particular feature helps you identify priority targets so that you can finish working on them first. The dashboard’s interface can be customized for the inclusion of your brand’s name and logo.
Users can reply to comments and notifications through email. This process can be further customized by the addition of multiple email accounts and signatures.
Teamwork’s time tracker is equipped with an invoicing tab that can create billable timesheets to generate invoices for your customers, this adds transparency to the billing process.
- Useful in-built features like invoicing for clients using native timesheets.
- Provides a good mobile app.
- Cannot manage a complex project.
- Free plan doesn’t include a lot of features.
There are four plans available for users.
- Free – Can be used by up to five users working for a maximum of two projects.
- Pro ($9/month per user) – Can be used by up to 50 users working on 300 projects a month + 100 GB file space.
- Premium ($15/month per user) – Can be used by up to 100 users working on 600 projects a month + 250 GB file space.
- Enterprise – Can be used by 100+ users working on unlimited projects a month + 500 GB file space.
This is another Kanban-based project management tool, that has gained popularity for its features. They have been listed below:
Being a Kanban tool, this option offers ease-of-use and an attractive layout. All the projects are listed in the form of cards on the dashboard and can be easily accessed and moved about. Each card comes with an in-built timer to track the time left for meeting the deadline.
This helps your team members collaborate efficiently as each user has a central platform to exchange ideas and share files. Users also get an activity stream that allows the sharing of deadlines, updates, and assignments.
Users can customize their dashboards as they please. Themes can be changed and projects switched around by dragging and dropping. You can customize each project with features like video thumbnails. Strengths
- Great customization options.
- Makes collaboration easier.
- Multiple integrations with tools like GitHub and Slack.
- Unsuitable for complex projects.
- Mobile tools need betterment.
Four modes to choose from:
- Free variant – can be used by unlimited users for unlimited projects.
- Pro variant ($8.25/month per user) – for unlimited users + projects + features for additional functionality + unlimited integrations.
- Business variant ($20.75/month per user) – unlimited users + projects + priority support + security features.
- Enterprise variant – for unlimited users + projects + features.